Description of data file – Customer and marketing register

Description of data file

Updated 06.06.2018

This is a combined data file and notice for Urho Tuominen corporation’s clients, potential clients and website users accordant with the Personal Data Act (523/1999) sections 10 and 24, the EU General Data Protection Act (679/2016) articles 12 and 13.
 

1. Data file controller

Thank you for your interest towards our services.
In order to provide the service, we need some information of your company and contact persons. We handle this information with great care; we want to be worthy of your trust.
This privacy policy explains how we handle your information as openly and clearly as possible. Please read through it and contact us if you have any questions.

Urho Tuominen corporation:

Urho Tuominen Oy (0143919-7)
UTU Oy (1707453-2)
UTU Automation Oy (0108443-4)

Ahjontie 1, 28400 Ulvila, Finland
 

2. Contact persons for matters related to the data file

Marketing:
Niklas Enkvist, Marketing and Communications Manager (acting)
tel. +358 40 588 2988
e-mail: niklas.enkvist@utu.eu

Client:
Maija Kuusisto, Sales Assistant
tel. +358 44 3713 650
e-mail: maija.kuusisto@utu.eu
 

3. Name of the data file

Urho Tuominen corporation’s (company)
Client and Marketing Data File
 

4. Purpose of processing personal data

The data file serves the purposes of maintaining and developing the company’s client relations, providing services, developing and planning business, marketing, new customer acquisition, opinion and marketing analyses and client communications.
 

5. Contents of the data file

The data file may include the following information:

  • contact information (first and last names, telephone number and professional e-mail address) and data about a possible direct marketing restriction
  • data subjects’ positions in an organisation as well as the name, business ID, address, website and other contact information of the organisation
  • details on purchased goods/services, invoicing information and other information related to purchases
  • information on registration and participation in events, newsletter subscriptions and other marketing preferences
  • profiling information collected through cookies and other similar technologies
     

6. Regular sources of data

Information on data subjects is collected regularly directly from the client via telephone, the Internet, e-mail or other similar means as well as through forms (contract, consent, legitimate interest).
The information on potential clients is collected with consent through offer requests or by personal or digital interaction.
 

7. Regular disclosure of data

Data is not typically disclosed outside of the company.
Data may be disclosed to partners of the company if necessary for providing services (processing is based on legitimate interest) or due to marketing actions conducted in cooperation (processing is based on consent).
We have ensured that our service providers comply with the current data protection legislation.
 

8. Transfer of data outside of the EU or the EEA

Data is not disclosed outside of the EU or the EEA.
 

9. Data file protection principles

Manual data: There is no manual data in the data file.

Digital data: Data in the data file is processed with care and the processed data is adequately secured. The data file may only be used by people who have been specifically granted access and have individual usernames and passwords.
 

10. Rights of data subjects

Any requests regarding the rights of data subjects are to be submitted in written form to tietosuoja@utu.eu.

The data file controller shall respond within the given time period.

The company may decline a request on the grounds provided by applicable law.

1) Right of inspection

Data subjects are entitled to inspect the information saved about themselves in the data file. Requests regarding the right of inspection must be submitted in written form and signed. Data subjects may request the rectification of erroneous personal data or the completion of incomplete personal data.

2) Right to object

Data subjects are entitled to object to the processing of their personal data.

3) Direct marketing restriction

Data subjects are entitled to prohibit the controller from processing any of their personal data for the purposes of direct marketing, remote sales or other direct marketing or marketing and opinion analysis.

4) Right to erasure

Data subjects are entitled to request the erasure of their personal data from the data file.

5) Right to appeal

Data subjects are entitled to submit an appeal to the Data Protection Supervisor.

More information at www.tietosuoja.fi.
 

11. Storing data

We generally process data only as long as is necessary for fulfilling an agreement with the client.
In principle, personal data is stored for marketing purposes only for the duration of the client relationship.
Any bookkeeping files or supporting documents are stored for the time period required by law.
 

12. Other rights related to the processing of personal data and data file management

As the data controller, Urho Tuominen corporation shall exercise decision making power regarding the data file.

The person responsible for the data file shall decide about:

  • the use of the data file, defining the data file’s contents and purpose, granting access and implementing right of inspection, rectification and disclosure of data
  • the technical maintenance of the data file system
  • the protection, archival and erasure of the data file
  • appointing other people to be in charge of the data file and their duties
  • updating the description of the data file
     

13. Cookies

This site uses cookies. The site sends a cookie, a small text file that is saved on the computer hard drive, to the browser. Cookies can be either session cookies that expire when you close the internet browser, or persistent cookies that are saved on the computer hard drive. We use cookies to identify your browser; with the gathered information we can count the number of visiting browsers and analyze site usage, for example by statistical monitoring. Cookies also tell us what the users are interested in and thereby help us develop our web site. All gathered information is anonymous and cannot be used to link online activity to a single person.

Most internet browsers accept cookies automatically but you can edit your browser settings and delete cookies whenever. You can avoid cookies altogether by editing your browser settings and disabling them.

Advertising cookies help us to show you the advertisements most relevant to you. They also keep the same advertisements from repeating. Some third party supliers may also use cookies or web beacons (1 pixel image file) to show you relevant advertisements when you visit other sites. Information gathered with cookies and web beacons does not provide us or third parties any personal information, such as name or contact information. Third party advertisers may also use a technology that measures advertisement efficiency. For this purpose they may use a tracker (1 pixel GIF file) that is placed on our web site to collect anonymous information. After receiving anonymous information of the user’s visits to these and other web sites, advertisers can develop advertisements of products and services that could be relevant to the user.

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